Student Transportation
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Student Transportation Allocation Reporting System (STARS)

The Student Transportation Allocation Reporting System (STARS) is used for the distribution of operations funding for school district transportation and for providing an evaluation of relative efficiency.

STARS funding uses a regression analysis using individual school district characteristics to determine an expected cost of operations. STARS Efficiency ratings are calculated using a different statistical system (Data Envelopment Analysis).

Funding reports and Efficiency Ratings are released at the end of February each year and are found at the links below.

School districts report student ridership counts and other data three times per year: Fall, Winter and Spring. These reports can be found at the “Quarterly Reports” link.

Three annual non-funding related reports are also collected by STARS: School Transportation Fuel, School Bus Mileage, and McKinney-Vento Transportation.

+ STARS Funding Reports

Operations Allocation Detail Report 1026A
School district transportation operations funding for the 2018-19 school year.

Description Detail Report
Prior years 1026A reports

STARS Funding Simulator 2017-18 School Year
A Microsoft Excel workbook providing a STARS funding simulator is available for download here. The workbook has several worksheets, the first of which provides general instructions.

Please note: the simulator is intended to be used to get a general estimate of funding impacts, not an exact predictor of allocation levels.

+ STARS Efficiency Ratings

Efficiency Ratings
Annually, the efficiency of each school district’s transportation operations is rated using a statistical process (Data Envelopment Analysis) that uses data returned from STARS and other available data that describe the district characteristics. A summary sheet of the ratings is available here. The workbook contains three sheets showing the current year ratings and last year’s ratings. The current year ratings are developed based on data from school district financial and student transportation reports from the 2017-18 school year.

For each school district rated at less than 100%, a weighted set of cohort districts determines a “target district” that reflects the hypothetical efficiency possible for the district being evaluated. The Efficiency Detail Report shows the districts cohort set and the expenditures and number of buses used by the target district. The Efficiency Detail Reports for the 2018-19 school year (based on 2017-18 data) are available using this drop down list.

The previous school year Efficiency Detail Reports are also available.

Efficiency reviews are required to be conducted by the regional transportation coordinators of all districts with efficiency ratings less than 90%. There are three variations in the reports, based on the history of the school district’s ratings, where ‘current year’ refers to ratings released in March 2018 and ‘prior year’ referring to ratings released in March 2017:

A prior rating above 90% and a current rating below 90%

A current rating above 90% and a prior rating below 90%

Current and prior ratings are both below 90%

Regional Transportation Efficiency Reports for the previous school years are also available.

General Resources:

A general description of the theory behind the Efficiency Rating system.
A technical description of Data Envelopment Analysis and the formula used to calculate the efficiency ratings.

Key Performance Indicators (KPIs)
While not directly related to the STARS efficiency rating system, Key Performance Indicators (KPI) are a valuable resource for evaluating a school district’s transportation operations. A Technical Assistance Paper for Key Performance Indicators is available by district, in the dropdown menu below.

The previous school year KPI Reports are also available.

+ Quarterly Reports

Student Counts
The student counts reports are the primary drivers of student transportation funding. Counts are required three times per year. Counts consist of combined AM + PM ridership. The worksheet linked below provides statewide summary data on student counts, with reporting periods provided on separate worksheets that provide district level data.

In addition to student count data, school districts are required to provide information on their school bus routes. The summary report shows the Student Detail Report, the Route Summary Report, the Bus Summary Report and the Route Detail Report. View these reports.

+ Annual Non-Funding Reports

The files linked below provide a statewide summary with district level data shown on separate worksheets.

+ STARS Reporting Reference Material

The following material is provided to assist school district in completing the required STARS reporting. The Power Point® presentation used by regional transportation staff in the September ridership workshops is provided. It is important to note that the official reference for reporting consists of the Reporting Instructions and Detailed Guidance. Attempting to submit reports based solely on the material in the presentation is not recommended. Also provided is a link to the current WAC language.

Reference material for district use of the secure online reporting system consists of the STARS system user manual and the GIS Application User Manual. Also provided is a list of the route destinations currently available within the GIS application.

+ Other (Optional) Forms

Provided for optional use are a Fuel and Mileage Workbook (for the annual school bus mileage and transportation fuel reports) and a Student Count Workbook (to assist districts in identifying the best reporting period).

For questions regarding:

GIS/Mapping for STARS
Bruce Schneider

Other STARS related Questions
Director, Patti Enbody

   Updated 5/3/2019

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